Frequently Asked Questions

The SAM implementation is designed as a phased rollout, providing a systematic and organized approach that allows for thorough testing, feedback integration and continuous improvement at each stage. This strategy mitigates risks associated with large-scale deployments, enables flexibility to address unforeseen challenges, and allows stakeholders to experience incremental benefits early, fostering confidence and engagement throughout the initiative.

SAM is a comprehensive, cross-campus initiative designed to enhance key academic and administrative processes and enable data-driven decision-making. It addresses interconnected domains, including curriculum management, catalog, course scheduling, degree audits, academic advising, and registration, empowering students and optimizing administrative operations.

UF will partner with Coursedog and Stellic to drive student success and enhance academic management, automate manual tasks, and provide more seamless, data-driven experiences. Both Coursedog and Stellic provide innovative, data-driven, best-in-class solutions that will support the unique needs of UF.

The phased implementation of Coursedog and Stellic will allow UF to retire several existing systems, including CourseLeaf CAT, the UF Approval System, Ad Astra, and the Campus Solutions degree audit tool (Academic Advisement Report). We will collaborate with current user groups and stakeholders to ensure a clear understanding of existing processes, proper training on new tools, and smooth transitions to updated workflows.

Process-based working groups, composed of members from across campus, are analyzing current processes, designing future workflows and involving stakeholders. Additional cross-initiative Working Groups are also managing other areas such as training, data, reporting and more. Updated information on policies and procedures will be shared as it becomes available. In the meantime, questions can be submitted via the Contact US section.

SAM will enhance the student experience by providing a seamless, personalized and data-informed academic journey. Students will benefit from optimized program and course offerings, coordinated academic advising, and improved scheduling.

Students will be able to build their own degree plan, track their progress and visualize the impact of their enrollment decisions. They will be able to build course schedules and register for their classes directly through a custom degree map displaying a personalized graduation progress bar. Students will also be able to perform exploratory “what if” analyses, including adding a minor, pursuing a certificate or even changing their major. All features will be available within an intuitive, mobile-friendly platform.

SAM will improve administrative operations through data-driven decision-making, automation, and innovative practices, enhancing efficiency, accuracy, and collaboration across curriculum and enrollment lifecycles.

SAM will foster innovation by upgrading and replacing outdated and custom systems with best-in-class solutions from Coursedog and Stellic.

Advisors will have access to consolidated student profiles, progress tracking, shared notes, early identification of at-risk students, and streamlined intervention capabilities.

Faculty will gain insights to plan future course offerings based on student enrollment trends.

We are committed to collaborating with cross-campus stakeholders and vendor partners to assess current systems, design and build solutions, test functionality, and implement each SAM module.

Engagement efforts include functional working groups, student listening sessions, advisor roundtables, training needs assessments, and targeted college outreach. This ensures the diverse views and perspectives of faculty, staff and students are at the center of our work. The Change, Communications, & Training Working Group maintains stakeholders informed, engaged, and prepared for changes throughout the initiative.

The SAM website is the main source for the latest news and updates. If you have additional questions, please submit them via the Contact Us section.

When curriculum changes to either academic programs or courses are approved in the UF Academic Approvals system (Coursedog), those approvals will become the single source of truth for academic data. As with our historical approval system, we will continue to provide data to these entities through existing business process protocols. Approved updates will flow to the connected systems and business processes that support the Schedule of Courses (SOC), Slate and UF Online, ensuring that each reflects the most current academic offerings.

Any UF faculty or staff member can be a submitter in UF Academic Approvals (Coursedog). Colleges may provide guidance, but the system does not restrict the role to specific titles.

Yes, it’s included in the workflow. No secondary submission will be required for Academic Assessment review/approval.

Yes, Academic Assessment Plans will be submitted through Coursedog, but it will not replace Campus Labs, where assessments are recorded.

Yes. UF Academic Scheduling (Coursedog) will include both centrally scheduled classrooms and departmentally controlled rooms. Departments will be able to view and assign their own rooms directly within the system during the scheduling process. For centrally managed spaces, requests will continue to follow the established approval and assignment processes.

MyGatorPath will complement communication between advisors and students but will not replace Advisor Notes in Campus Solutions (PeopleSoft). Future collaboration with advisors and leadership will explore sharing notes across platforms, prioritizing flexibility and simplicity.

Yes, MyGatorPath (Degree Audit & Planning) aims to include Honors milestones and completion requirements. The SAM team will work with the Honors Program to define how these are represented (e.g., as milestones, designations, or co-curricular tracking) during implementation and testing.

Yes, all advisors, including Honors, will have access to MyGatorPath and see what students see. Training will be provided to ensure advisors are prepared as the system rolls out to pilot colleges — the College of Education and College of Journalism and Communications.

MyGatorPath (Degree Audit & Planning) will include advanced search, filtering, and reporting tools that allow advisors and departmental leaders to identify groups of students based on defined criteria, such as GPA thresholds, off-track indicators, or unmet milestones. Advisors will also be able to create and save custom search templates, then share them with colleagues to promote consistency across advising teams and departments.

In parallel, the SAM initiative is exploring expanded analytics capabilities — integrating MyGatorPath data with UF’s broader reporting tools — to better support departments that advise large student populations.

The MyGatorPath pilot is a true implementation, not a feasibility study. It aims to refine functionality and gather feedback from the College of Education and the College of Journalism and Communications before a campus-wide rollout, ensuring a successful launch.

No. MyGatorPath (Degree Audit & Planning) is focused on helping students and advisors plan, track and register for courses. Enterprise Analytics will continue to serve as UF’s official reporting and analytics environment for institutional data. Over time, we’ll explore ways for the two systems to complement each other, but they serve different purposes.

No, students remain active in one career at a time, per UF’s current model. However, MyGatorPath allows students to view degree audit information for all enrolled programs.

MyGatorPath uses historical section data (ideally 5+ years) from schedule feeds to determine “typically offered” terms, updated in real-time for current terms. Small units can provide additional data through the data feed or course information details to refine offerings.

MyGatorPath labels course offerings as “likely offered terms” based on historical patterns, not guarantees. Placeholders explicitly note that they “don’t guarantee course availability.” Students are guided to focus on “likely offered” labels to avoid assumptions.