Governance

The Advising and Registration Working Group oversees the implementation of Stellic’s academic planning, advising, and registration capabilities. The group ensures the system supports comprehensive, personalized advising and effective academic planning for students. By evaluating current advising and registration processes and identifying improvements, the team helps create a seamless, supportive environment for students. Their work includes engaging stakeholders, mapping processes, gathering requirements, and continuously assessing progress to meet the university’s evolving needs.

Co-Chairs:
Casey Bullock, University Registrar
Nigel Richardson, Senior Director of Advising, Student Success

The Catalog Working Group manages the university’s annual undergraduate, graduate, and professional catalogs through a single platform—Coursedog. The group ensures the catalogs remain comprehensive, accurate, and up to date, giving students and staff easy access to essential course and program information. Members define requirements, assess current processes, implement Coursedog’s catalog module, and introduce improvements to streamline catalog production and maintenance. Their work keeps the catalogs reliable and effective tools for academic planning and decision-making.

Co-Chairs:
Casey Bullock, University Registrar
Robin Rossie, Academic Advisor, College of Education

The Change, Communication, and Training Working Group supports all SAM working groups by managing campus communications, documentation, and training efforts. The group ensures stakeholders are informed, engaged, and prepared for the transition to the new systems. Key responsibilities include developing training materials, conducting training sessions, and facilitating effective campus-wide communication. By promoting a culture of continuous improvement and stakeholder engagement, the group helps secure the successful adoption and long-term sustainability of the SAM initiative.

Co-Chairs:
Timothy Chandran, Assistant Vice President for Strategic Initiatives and Special Projects, Division of Enrollment Management
John Laibson, Director of Operations and Programs, Warrington College of Business

The Curriculum Management Working Group oversees the implementation of the curriculum management module in Coursedog. Curriculum management includes planning, developing, and administering academic programs and courses to meet educational standards and institutional goals. The group ensures the new system aligns with UF’s objectives and streamlines the creation, approval, and maintenance of academic programs and courses.

Co-Chairs:
Cheryl Gater, Associate Provost and Director, Office of the Provost
Hans van Oostrom, Interim Director, AI2 Center, and Associate Professor, College of Engineering

The Data, Reporting, and Analytics Working Group leverages data from Coursedog and Stellic to support decision-making and institutional planning. The group ensures data quality and accessibility to drive continuous improvement and align with campus priorities. Members capture existing reports and analytics efforts to build a clear picture of current capabilities. By developing robust analytics dashboards, they provide actionable insights that enable evidence-based decisions and timely action, empowering users to make informed, impactful choices.

Co-Chairs:
Gillian Lord, Associate Dean for Undergraduate Affairs and Director, Academic Advising Center, College of Liberal Arts and Sciences
Shaun Boren, Director, Assessment and Research

The Degree Audit Working Group manages the implementation of Stellic’s degree audit functionality. The group ensures the system accurately tracks student progress toward degree completion, providing clear, actionable insights for both students and advisors. Members review and refine existing audit processes, gather requirements, and confirm the system meets regulatory and institutional standards. Their work supports improved academic planning and advising, ultimately enhancing student success and retention.

Co-Chairs:
Mark Simpson, Enrollment Management Consultant, Office of the Registrar
Toby Shorey, Assistant Provost, Curriculum & Academic Policy, Office of the Provost

The Scheduling Working Group handles the implementation of the course, room, and exam scheduling module in Coursedog. The group optimizes scheduling processes and policies to enhance resource utilization and meet the diverse needs of the academic community. Through detailed process mapping and requirements gathering, members develop strategies to improve scheduling efficiency and accuracy. Their work ensures scheduling operations remain student-centered, data-driven, and aligned with institutional priorities.

Co-Chairs:
Casey Bullock, University Registrar
Margaret Fields, Associate Dean, College of Liberal Arts and Sciences

The Technical Working Group manages the IT aspects of the SAM initiative, ensuring Coursedog and Stellic integrate seamlessly with existing systems. The group focuses on system integration, security, data mapping and migration, and technical support, working closely with other groups to address IT-related challenges. Key responsibilities include safeguarding data integrity and providing a user-friendly experience for all stakeholders. Their efforts ensure the technical robustness and reliability of the new systems.

Co-Chairs:
Nicole Garvey Jeffers, Director, Applications, Development, and Integrations, UFIT
Catherine Smith, Manager, UFIT